Confusing Schedule for Scope Can Cause Delivery to Get Out of Hand

If I have a schedule for the delivery phases, do I have a real scope of work on my hands? No, I do not.

If a schedule of major milestone deliverables gets confused for a project scope, I will get sucked into a major time-sink of wasted meetings and emails. Everyone will be fighting for clarification or justification of what exactly is being built while work is already under way. If the original project planning is broad enough to have planned for a high-level scope with a very high-level schedule (rolling-wave or agile style planning), then it can still be controlled. But a very detailed project schedule with detailed milestones without a corresponding detailed scope is a recipe for an unhappy outcome.

I draw up the scope first THEN I detail the schedule. If it's handed to me the other way, then I have to reverse engineer before delivery gets out of hand.

If I don't do the scope how do I know whether we've included the right tasks within the right phases, eh?!

Calendar Whiteboard for Planned Meetings

Calendar

I update a whiteboard-based calendar with planned meetings so I can see at a glance what my day and week looks like. It helps me to visually pace myself around scheduled timeslots with customers and internal partners.

Details of the meetings stay off the whiteboard and that keeps it uncluttered.

The size makes it big enough to see from my desk and I can add and erase on the fly.
I also sometimes add date critical deadlines for various projects.

And it allows others to quickly see my commitments are for the day if they are walk-ins to my office.